Human Resources Recruiter

Who We Are: Aunt Leah’s Place is a registered charity that has been helping kids in foster care and teen moms achieve a better future for over twenty-five years. Aunt Leah’s Place helps prevent children in foster care from becoming homeless, and mothers in need from losing custody of their children. To support them on their journey to adulthood, we provide housing, education & training, and life skills.

Job Summary:  As HR Recruiter at Aunt Leah’s Place you are a key member of the Human Resources team in growing and strengthening our talent. You will provide the full range of recruitment services to various teams across our organization.  You will assist the HR team to implement and oversee the smooth operation of HR programs, systems, policies and procedures, with a focus on full cycle recruitment, that will benefit and expand the potential of all employees, practicum students, contractors and volunteers within Aunt Leah’s Place.

In this key role, you will collaborate with managers to lead full-cycle recruitment for a wide variety of positions in the non-profit organization. There is no typical day at Aunt Leah’s Place; however, your main responsibilities will include developing job descriptions, job postings, selection criteria, conducting and coordinating interviews, ensuring all pre-employment checks are completed, and preparing employment letters. You will provide support to Aunt Leah’s compensation framework and update job descriptions as needed. Your compassion, service orientation and proven communication skills will assist in ensuring staffing needs are addressed effectively in a timely manner. 

This role requires a highly efficient self-starter, with great attention to detail, who respects cultural diversity, works well in a team environment, and can manage a busy and interesting workload while providing excellent service delivery.

Reports To:  HR Director

Salary: Starting at $26.00/ hr

Qualifications:

• A degree or diploma in Human Resources
• Minimum 1-2 years of demonstrated full-cycle recruitment experience
• Post-secondary education in Business, Human Resources, or an equivalent combination of education and experience
• CPHR Designation, CPHR Candidate, or working towards CPHR accreditation an asset

Knowledge, Skills, and Abilities:

•          Excellent Oral & Written communication
•          Empathy and compassion towards people with multiple-barriers
•          Passionate about Aunt Leah’s mission and understands the current and historical context of the child welfare system in relation to colonization
•          Ability to effectively prioritize and organize workload in a constantly changing environment to meet deadlines
•          Works well under pressure with multiple and concurrent deadlines
•          Experience in a fast paced, high volume, and high-pressure environment
•          Conflict Resolution skills
•          Proficient in MS Office applications, with intermediate to advanced Excel skills
•          Team player; must be able to take direction and work on own initiative
•          Knowledge of BC Employment Standards Act, Human Rights and other applicable legislation is required (WorkSafeBC & CRA Regulations)
•          Ability/aptitude to use HR Information Systems & Payroll Software an asset
•          Ability to implement and manage new systems and change
•          Ability to receive, provide and respond appropriately to feedback
•          Proven ability to build and maintain strong, positive, and effective relationships
•          Professional and creative writing skills for job descriptions, ad development, and recruitment presentations
•          Non-profit experience considered an asset

Requirements:

•          Undergo & maintain satisfactory Criminal Record Check
•          Local Police Information Check
•          Follows Aunt Leah’s Practice Guidelines
•          Follows Aunt Leah’s Code of Ethics
•         Non-Violent Crisis Intervention
•          Cultural Competency & Sensitivity
•          Knowledgeable about Diversity, Equity and Inclusion
•          General knowledge of employment laws and HR Best Practices

Key Duties and Responsibilities:

1. Human Resources:

General responsibilities will include:

• Working with the Human Resources, Management and Leadership teams in the development and sourcing of key candidates.
• Collaborating with the HR Team to develop recruitment strategies that will engage and attract high quality talent for unique and competitive searches.
• Developing and maintaining talent pools by nurturing professional relationships with top talent and external sources of talent. 
• Maintaining candidate information and growing our talent pipeline.
• Providing timely and ongoing communications to both candidates and management as you work to fill key roles within the organization. 
• Leading the recruitment of multiple and diverse postings, depending on business needs and demands.
• Full cycle recruitment including onboarding
• Writing/compiling HR Recruitment documentation and materials
• Updating HR records and posting files
• Providing a high level of support focusing mainly on Recruitment & Selection
• Educating staff and management regarding Recruitment programs and policies, answering their inquiries and acting as an information resource for Management
• Building strong working relationships at all levels within Aunt Leah’s and with external business partners.
• Responsible for having a clear understanding of Aunt Leah’s Human Resources Policies and Procedures. (Employee Handbook & Society Policy & Procedures)
• Providing input and ensuring that the policy & procedure manual & employee handbook are updated annually with respect to Recruitment – as directed by Management
• Effectively communicating relevant HR Policies & Procedures to all staff & Volunteers

2. Learning and Development

• Assisting with the development and implementation of Recruitment related learning and development for Leadership and Management teams.
• Assisting with the establishment of an in-house employee training system that addresses Aunt Leah’s training needs including needs assessment, new employee orientation or onboarding, management development, the measurement of training impact, and knowledge transfer as it relates to Recruitment and Retention.
• Assist in sourcing and selecting new Applicant Tracking System (ATS).

3. Organizational Development

• Attending monthly Staff Development Meetings.
• Participating in on-going professional development and attending workshops and conferences as required.
• Assisting with re-structuring of departments to meet or enhance operational needs.
• Assisting with the development and administration of programs, procedures, and guidelines to help align the workforce with the strategic goals of the organization.

4. Compensation

• Assisting with monitoring the wage and salary structure to ensure equity.
• May assist in providing competitive market research and preparing pay studies to inform pay practices and pay bands to remain competitive in recruiting and retaining top talent.
• Participating in one salary survey per year.

2. Benefits

• Explaining Aunt Leah’s benefits package to potential hires.
• Recommending changes in benefits offered, especially new benefits aimed at employee attraction, satisfaction, and retention.

5. Communication:

• Ensuring that all communications pertaining to Human Resources is carried out in a confidential, tactful, and respectful manner.
• Ensuring that conflict of interest issues are resolved according to Aunt Leah’s HR policy and Aunt Leah’s Code of Ethics.
• Responsible for contributing to reporting for Human Resources department
• Assisting with the development and administration of programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.

6. Health & Safety

• Providing input to the Health & Safety committee from an HR perspective for a maintaining a safe workplace.

7. Physical Demands/Working Conditions

• Full-Time Regular position; hours of work are 37.5 hours a week, generally Monday-Friday 9-5 with flexibility
• Work is generally performed in an office environment and/or remotely as required.
• May be required to travel to other locations for meetings or training at times as needed.

COVID-19 Vaccination Policy: As of January 4, 2022, Aunt Leah’s Place has implemented a COVID-19 Vaccination policy. Aunt Leah’s Place strongly encourages all employees to be fully vaccinated (2 doses) for COVID-19. Rather than a mandatory vaccine policy, we are implementing a voluntary disclosure of vaccination. Employees will fill out a “voluntary disclosure” form indicating their vaccination status. Employees that do not wish to voluntarily disclose their vaccination status will be considered unvaccinated for operational planning purposes. The voluntary disclosure form will be included in the hiring process.

Living Wage Employer: As a certified living wage employer, we are committed to compensating our employees a living wage that allows working families to support the healthy development of their children and participate in the social, civic and cultural lives of their communities. Embracing a living wage policy aligns with our Strategic Goals and provides our staff a great place to work!

We Offer A comprehensive benefits package that includes: dental, extended health care including vision care and prescription, RRSP matching, generous vacation, and personal time package, and an employee discount at our Thrift Store.

To Apply: Please send your resume and cover letter with salary expectations, quoting HR Recruiter in the subject line, to [email protected] . Short-listed candidates will be contacted for interviews. Thank you for your interest in joining Aunt Leah’s Independent Life Skills Society!

We encourage qualified people of all gender expressions and identities, sexual orientations, visible minorities, Indigenous persons, and persons with disabilities to apply if you are interested in supporting our mission and mandate and like what we have to offer.