Bookkeeper

Job Summary: As part of the Operations team the Bookkeeper is responsible for the day to day financial operations including preparing and processing financial documents, tracking, entering data, reconciling account and, undertaking various special projects to help streamline processes.

Reports to: Director of Operations

 

Qualifications

  • A post secondary education with a university or college level diploma in accounting
  • Minimum 2-3 years’ experience in a similar role with supervisory experience, or an equivalent combination of education and experience
  • Experience in the non-profit sector will be an asset
  • Sage 50 experience would be an asset

 

Skills and Knowledge

  • Proficient computer and data entry skills
  • Ability to effectively use Microsoft Office (Outlook, Word, Excel) and Sage Accounting System
  • Strong attention to detail
  • Exceptional organizational skills
  • Strong communication skills, both written and verbal
  • Positive attitude & excellent interpersonal skills
  • Ability to manage and maintain competing priorities
  • Team player and willing to assist wherever needed
  • A self-starter with the ability to work with minimal supervision
  • Ability to share and contribute ideas in positive manner for process improvements
  • Ability to exercise tact and discretion when working with information of a confidential and /or sensitive nature

 

Requirements

  • Undergo and maintain a satisfactory Criminal Record Check
  • Agrees to the Society’s Code of Ethics
  • Follows Generally Accepted Accounting Principles (GAAP)
  • Attends Staff development and participates in training as requested

 

Key Responsibilities:

Accounts Receivable

  • Posts revenues by verifying and entering transactions for deposits
  • Posts donor payments by record cash, checks, and credit card transactions
  • Verifies validity of account discrepancies by obtaining and investigating information
  • Resolves valid or authorized deductions through adjusting entries
  • Prepares bank deposits
  • Reconciles the accounts receivable ledger to ensure that all payments are accounted for and properly posted

Accounts Payable

  • Invoice processing & accounts payable entry
  • Reconcile accounts for monthly and quarterly reporting

Reporting

  • Assists with Preparation of Financial Reports
  • Generates financial statements and reports, detailing accounts receivable status as needed
  • Provides financial information and reporting for funders
  • Assists with preparations for annual audit

 

Administration

  • Works with staff to ensure all financial entries are coded correctly
  • Files and organizes finance documents and reports both electronically and physically
  • Provides supervision of the Accounts Payable Clerk
  • Participates as an active member of the Budget Understanding Committee
  • Provides vacation coverage support as needed
  • Performs other related duties, as required, that do not affect the nature of the work

 

Physical Demands

  • Ability to safely lift up to 50 pounds

 

Work Environment

  • Work performed generally in an office environment
  • Work is generally performed in an office environment; there is flexibility to work both in the office and remotely based on operational needs
  • May be required to attend off-site training on occasion
  • Ability to work 7.5 hours a day, and some flexibility for occasional evening or weekend work during peak periods such as fiscal year-end

 

We encourage qualified people of all gender expressions and identities, sexual orientations, visible minorities, Indigenous persons, and persons with disabilities to apply if you are interested in supporting our mission and mandate and like what we have to offer.

Salary: Commensurate with qualifications

Benefits: Comprehensive benefits package including dental, extended health with vision care, group life insurance, etc. after 6 months of continuous employment. RRSP after one year of employment.  Employee Discount at our Thrift Store as well.

To Apply: Please send your resume and cover letter with salary expectation to: hr@auntleahs.org. We thank all interested applicants and will contact short-listed candidates for interviews.

What We Believe

Our Values

  • 01
    All behaviour has meaning and is the human tool for communication.
  • 02
    Success is fragile and must be tended to and supported with care.
  • 03
    An individual’s artistic/soulful centre must be expressed and appreciated.
  • 04
    Celebration is essential to a successful life.
  • 05
    Community building ensures that we all have a place to go when we need support.
  • 06
    Entrepreneurial spirit builds individuals and organizations.

Why Join Us

  • You’ll tackle unique challenges - Not two days are the same and each participant has their unique story but you have what it gets and will be given the support and resources to do the best. You’ll play a role in creating a future that otherwise wouldn’t exist if it wasn’t for our team's entrepreneurial spirit and creativity.
  • Your professional development matters - Constant learning is essential and we also like to learn together. Once a month, we all get together to participate in meaningful workshops and discussions that enhance our ability to serve our participants and our community in a better way. We also invest in your individual education and training.
  • You will be part of one of the Top 10 Impact Charities in Canada - Aunt Leah's Place has been selected as a top 10 Impact Charity, by Charity Intelligence for three years in a row. We are the only one in B.C. with this designation.
  • You will feel like you are working with family - Our participants and staff frequently comment that Aunt Leah's feels like a family. We embrace individuality, diversity, and care for each other.
  • You’ll become part of a greater mission - The overrepresentation of BIPOC people in the child-welfare system in Canada is a result of years of colonial practices. We are on a mission to change the system and reduce the number of kids who enter the foster care system. Aunt Leah's uses research, data, and stories of lived experiences to understand the challenges before us. We advocate and partner with other root grass organizations to build innovative solutions, raise awareness, and drive much needed systemic changes.
  • We've got great leaders - Our leadership team rolls their sleeves up,  lead by example, openly recognize individual contributions and fully understand that we are humans with unique strengths and challenges. Their combined experience, sense of humour, and development skills, make it really easy to get up and go to work every day.

What We Offer

Besides a great workplace culture, we offer a generous benefits package (Dental and Extended Health Care), RRSP matching program, a generous vacation, and personal time package and employee discounts at our Thrift Store.

Every dollar counts

Your support helps kids in foster care and young mothers
achieve a better future.