Administrative Assistant – Seymour Office & Donor Relations

Job Summary: Under the direction of the Donor Relations Officer, the Administrative Assistant – Seymour Office will be responsible for a wide variety of tasks to support administrative functions at Aunt Leah’s Vancouver Office, and assist the Resource Development team implementing and maintaining donor recognition and stewardship processes.

Reports to: Donor Relations Officer

Skills & Qualifications:

  • Admin/Office Assistant Certificate at a minimum and/or 1 year relevant work experience or an equivalent combination of education and experience
  • Outstanding communication and interpersonal abilities
  • Stellar attention-to-detail and strong organizational and time management skills
  • A high level of professionalism
  • Experience with database management
  • Ability to maintain strict confidentiality
  • Positive attitude, tact, diplomacy
  • Organized, flexible, and demonstrated ability to prioritize to meet multiple deadlines
  • General computer skills, familiarity with Microsoft Office Suite (Outlook, Word, Excel)
  • Ability to work collaboratively within team, but also independently when required
  • Ability to take initiative and exercise good judgement
  • Ability to interact and maintain working relationships with individuals of varying backgrounds
  • Knowledge of the non-profit sector an asset
  • Ability to work independently and has strong initiative
  • Ability to work well under limited supervision..


Job Requirements

  • Satisfactory Criminal Record Check
  • Adheres to the Society’s Code of Ethics
  • CPI – Non-Violent Crisis Prevention Intervention Training
  • Ability to work flexible hours, and occasional evenings to assist with events


Primary Duties & Responsibilities:

General Responsibilities include:

  • Reception duties, front desk & assistance for walk in guests
  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Manage and respond to incoming phone calls/emails, connecting correspondence to specified team members and/or required departments
  • Mailing (distribution, postage, couriers and mail outs)
  • Office supply management – keep stock of office supplies and place orders when necessary
  • Kitchen Supplies (ordering and organizing)
  • Oversees maintenance and repairs for office building
  • Administrative tasks associated with all meetings and events
  • All other professional supported needed by the Leadership Team at Seymour Office
  • Coordinating office activities and operations to secure efficiency and compliance to company policies
  • Maintaining office equipment as needed by coordinating and arranging general repairs with leasing and service companies
  • Performing general office duties and errands (which may include picking up print communications, event supplies and/or office supplies at Aunt Leah’s New Westminster Office).Creating, maintaining, and entering information into databases.


Donor Recognition and Stewardship:

  • Preparing reports for creating & tracking Thank you cards, welcome packages, etc.
  • Data entry & database management
  • Admin support with Gift Processing
  • Assist with the tax receipting process
  • Database training and knowledge with Salesforce & Click & Pledge to assist with donation entry
  • Event management module assistance & volunteer management module assistance
  • Assistance with campaign fundraising mail-outs
  • Support the maintenance & ongoing development of the donation tracking systems
  • Other duties as assigned by the Development team

This position may be required to perform other related duties that do not affect the nature of the work.


We offer: A comprehensive benefits package (for positions that are longer than 6 months in duration) that
includes: dental, extended health care including vision care and prescription, personal time package, and
employee discount at our Thrift Store.

Hours of Work: Generally Monday to Friday (37.5 hours a week; 7.5 hours/day); may require working some evenings and weekends as well as some remote work during the COVID-19 pandemic.

Salary: Commensurate with qualifications.

How to Apply:
Please send your resume and cover letter, quoting Administrative Assistant – Seymour Office & Donor Relations in the subject line, to Short-listed candidates will be contacted for interviews. Thank you for your interest in Aunt Leah’s Independent Life Skills Society!


What We Believe

Our Values

  • 01
    All behaviour has meaning and is the human tool for communication.
  • 02
    Success is fragile and must be tended to and supported with care.
  • 03
    An individual’s artistic/soulful centre must be expressed and appreciated.
  • 04
    Celebration is essential to a successful life.
  • 05
    Community building ensures that we all have a place to go when we need support.
  • 06
    Entrepreneurial spirit builds individuals and organizations.

Why Join Us

  • You’ll tackle unique challenges - Not two days are the same and each participant has their unique story but you have what it gets and will be given the support and resources to do the best. You’ll play a role in creating a future that otherwise wouldn’t exist if it wasn’t for our team's entrepreneurial spirit and creativity.
  • Your professional development matters - Constant learning is essential and we also like to learn together. Once a month, we all get together to participate in meaningful workshops and discussions that enhance our ability to serve our participants and our community in a better way. We also invest in your individual education and training.
  • You will be part of one of the Top 10 Impact Charities in Canada - Aunt Leah's Place has been selected as a top 10 Impact Charity, by Charity Intelligence for three years in a row. We are the only one in B.C. with this designation.
  • You will feel like you are working with family - Our participants and staff frequently comment that Aunt Leah's feels like a family. We embrace individuality, diversity, and care for each other.
  • You’ll become part of a greater mission - The overrepresentation of BIPOC people in the child-welfare system in Canada is a result of years of colonial practices. We are on a mission to change the system and reduce the number of kids who enter the foster care system. Aunt Leah's uses research, data, and stories of lived experiences to understand the challenges before us. We advocate and partner with other root grass organizations to build innovative solutions, raise awareness, and drive much needed systemic changes.
  • We've got great leaders - Our leadership team rolls their sleeves up,  lead by example, openly recognize individual contributions and fully understand that we are humans with unique strengths and challenges. Their combined experience, sense of humour, and development skills, make it really easy to get up and go to work every day.

What We Offer

Besides a great workplace culture, we offer a generous benefits package (Dental and Extended Health Care), RRSP matching program, a generous vacation, and personal time package and employee discounts at our Thrift Store.

Every dollar counts

Your support helps kids in foster care and young mothers
achieve a better future.