Administrative and Communications Assistant – Tree Lots (CSJ)

Job Summary: Under the direction of the Social Enterprise Sales Manager, the Administrative Assistant – Tree Lots will be responsible for a wide variety of tasks to support administrative functions at Aunt Leah’s Tree Lots, and assisting the Tree Lots Operations Manager in implementing and maintaining Tree Lots communications and administrative processes.

Eligibility: In compliance with the Canada Summer Jobs guidelines, to be eligible, youth must:

  • Be between 15 and 30 years of age at the start of the employment;
  • Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,
  • Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

 

Reports to: Social Enterprise Sales Manager

Skills & Qualifications:

  • Admin/Office Assistant Certificate at a minimum
  • 1-year work experience or an equivalent combination of education and experience
  • Outstanding communication and interpersonal abilities
  • Stellar attention-to-detail and strong organizational and time management skills
  • A high level of professionalism
  • Experience with database management
  • Ability to maintain strict confidentiality
  • Positive attitude, tact, diplomacy
  • Organized, flexible, and demonstrated ability to prioritize to meet multiple deadlines
  • General computer skills, familiarity with Microsoft Office Suite (Outlook, Word, Excel)
  • Ability to work closely within a team, but also independently when required
  • Ability to take initiative and exercise good judgement
  • Ability to interact and maintain working relationships with individuals of varying backgrounds
  • Knowledge of the non-profit sector an asset
  • Excellent organizational and leadership skills
  • Ability to work well under general supervision.

 

Job Requirements

  • Satisfactory Criminal Record Check
  • Adheres to the Society’s Code of Ethics
  • CPI – Non-Violent Crisis Prevention Intervention Training will be an asset

Ability to work flexible hours, and occasional evenings and weekends to assist with Tree Lot operations Primary Duties & Responsibilities:

General Responsibilities include:

  • Reception duties, front desk & assistance with Tree Lot phone enquiries
  • Coordinate office activities and operations to secure efficiency and compliance with company policies
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Mailing (distribution, postage, couriers and mailouts)
  • Tree Lot Supply management (ordering and organizing)
  • Administrative tasks associated with all meetings and Tree Lot events
  • All other administrative supports needed by the Tree Lots Team
  • Performing general office clerk duties and errands.
  • Creating, maintaining, and entering information into databases.

 

Tree Lot Administration and Communications;

  • Preparing reports for creating & tracking Tree Lot activities, etc.
  • Data entry & database management to ensure accurate information
  • Admin support in Tree Lot Planning
  • Assist with the invoice processing
  • Assistance with Sponsorship and fundraising mail-outs
  • Manage all Tree Lots Phone and email enquiries, providing accurate up to date information to contacts.
  • Other duties as assigned by the Tree Lots Operations Manager

 

Physical Demands:

  • This position may require some lifting of 25lb or heavier.
  • May required to work outdoors in all weather conditions.
  • It Will require working in an office setting and may include working remotely
  • Required to work a variety of shifts including evenings and weekends.

 

Hours of Work: Full-time temporary (35 hours a day for 8 weeks)

 

We encourage qualified people of all gender expressions and identities, sexual orientations, visible minorities, Indigenous persons, and persons with disabilities to apply if you are interested in supporting our mission and mandate and like what we have to offer.

To apply, email your resume and cover letter to hr@auntleahs.org.  In the subject line, please indicate the position applied for.

 

Applications will be reviewed as they are received and the position will start on November 8th

What We Believe

Our Values

  • 01
    All behaviour has meaning and is the human tool for communication.
  • 02
    Success is fragile and must be tended to and supported with care.
  • 03
    An individual’s artistic/soulful centre must be expressed and appreciated.
  • 04
    Celebration is essential to a successful life.
  • 05
    Community building ensures that we all have a place to go when we need support.
  • 06
    Entrepreneurial spirit builds individuals and organizations.

Why Join Us

  • You’ll tackle unique challenges - Not two days are the same and each participant has their unique story but you have what it gets and will be given the support and resources to do the best. You’ll play a role in creating a future that otherwise wouldn’t exist if it wasn’t for our team's entrepreneurial spirit and creativity.
  • Your professional development matters - Constant learning is essential and we also like to learn together. Once a month, we all get together to participate in meaningful workshops and discussions that enhance our ability to serve our participants and our community in a better way. We also invest in your individual education and training.
  • You will be part of one of the Top 10 Impact Charities in Canada - Aunt Leah's Place has been selected as a top 10 Impact Charity, by Charity Intelligence for three years in a row. We are the only one in B.C. with this designation.
  • You will feel like you are working with family - Our participants and staff frequently comment that Aunt Leah's feels like a family. We embrace individuality, diversity, and care for each other.
  • You’ll become part of a greater mission - The overrepresentation of BIPOC people in the child-welfare system in Canada is a result of years of colonial practices. We are on a mission to change the system and reduce the number of kids who enter the foster care system. Aunt Leah's uses research, data, and stories of lived experiences to understand the challenges before us. We advocate and partner with other root grass organizations to build innovative solutions, raise awareness, and drive much needed systemic changes.
  • We've got great leaders - Our leadership team rolls their sleeves up,  lead by example, openly recognize individual contributions and fully understand that we are humans with unique strengths and challenges. Their combined experience, sense of humour, and development skills, make it really easy to get up and go to work every day.

What We Offer

Besides a great workplace culture, we offer a generous benefits package (Dental and Extended Health Care), RRSP matching program, a generous vacation, and personal time package and employee discounts at our Thrift Store.

Every dollar counts

Your support helps kids in foster care and young mothers
achieve a better future.