Administrative Assistant – Canada Summer Jobs 2021
Who we are:
Aunt Leah’s Place is a registered charity that has been helping kids in foster care and teen moms achieve a better future for over twenty five years. Aunt Leah’s Place helps prevent children in foster care from becoming homeless, and mothers in need from losing custody of their children. To support them on their journey to adulthood, we provide housing, education & training and life skills.
The Administrative Assistant will play a key role in the day-to-day operations and give support to the leadership team in the following areas: programming, database entry, communications and administration.
The Administrative Assistant acts as a multi-assistant to the Program Director, Director of Development, Director of Operations, and Operations and HR Assistant. Duties include tracking, recording and formatting of program outcomes, plus communications work and record-keeping related to donor- relations. Administrative duties include reception, office management and office organization under the guidance of the Director of Operations, will perform file maintenance under the guidance of the HR Manager.
Eligibility: In compliance with the Canada Summer Jobs guidelines, to be eligible, youth must:
- be between 15 and 30 years of age at the start of the employment;
- be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,
- have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
Reports to: Director of Operations
Job Mentor: Acting Program Manager
Skills and Knowledge
- Excellent oral and written communication skills
- Ability to maintain confidentiality
- Positive attitude
- Organized, flexible, and demonstrated ability to prioritize to meet multiple deadlines
- General computer skills, familiarity with Microsoft Office Suite (Outlook, Word, Excel)
- Knowledge of the non-profit sector
- Undergo a Criminal Record Check
- Agrees to the Society’s Code of Ethics
- Follows Aunt Leah’s Practice Guidelines
Key Duties and Responsibilities:
- Reception, including answering a multi-line phone system and greeting people in welcoming and courteous manner
- Office management including inventory control and ordering supplies; mail delivery and distribution; submitting maintenance and IT tickets
- Office organization including maintaining up-to-date schedule of meeting room booking, general filing and document management; database entry
- Provide support to all programs where necessary
Commensurate with qualifications
Hours of Work:
Temporary part-time (15 hours per week for 16 weeks)
Proposed Start Date:
July 5th, 2021
How to apply:
If you meet the qualifications listed, and wish to work in a collaborative and supportive environment that offers ongoing professional development opportunities, please email your resume with a cover letter to: firstname.lastname@example.org. You may also apply on our website at www.auntleahs.org . Short listed candidates will be contacted for interview. We thank all interested applicants in advance.