Administrative Assistant – Canada Summer Jobs 2021

Who we are:

Aunt Leah’s Place is a registered charity that has been helping kids in foster care and teen moms achieve a better future for over twenty five years. Aunt Leah’s Place helps prevent children in foster care from becoming homeless, and mothers in need from losing custody of their children. To support them on their journey to adulthood, we provide housing, education & training and life skills.

Job Summary:

The Administrative Assistant will play a key role in the day-to-day operations and give support to the leadership team in the following areas: programming, database entry, communications and administration.

The Administrative Assistant acts as a multi-assistant to the Program Director, Director of Development, Director of Operations, and Operations and HR Assistant. Duties include tracking, recording and formatting of program outcomes, plus communications work and record-keeping related to donor- relations. Administrative duties include reception, office management and office organization under the guidance of the Director of Operations, will perform file maintenance under the guidance of the HR Manager.

Eligibility: In compliance with the Canada Summer Jobs guidelines, to be eligible, youth must:

  • be between 15 and 30 years of age at the start of the employment;
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

Reports to: Director of Operations

 

Job Mentor: Acting Program Manager

 

Skills and Knowledge

  • Excellent oral and written communication skills
  • Ability to maintain confidentiality
  • Positive attitude
  • Organized, flexible, and demonstrated ability to prioritize to meet multiple deadlines
  • General computer skills, familiarity with Microsoft Office Suite (Outlook, Word, Excel)
  • Knowledge of the non-profit sector

 

Requirements

  • Undergo a Criminal Record Check
  • Agrees to the Society’s Code of Ethics
  • Follows Aunt Leah’s Practice Guidelines

 

Key Duties and Responsibilities:

  • Reception, including answering a multi-line phone system and greeting people in welcoming and courteous manner
  • Office management including inventory control and ordering supplies; mail delivery and distribution; submitting maintenance and IT tickets
  • Office organization including maintaining up-to-date schedule of meeting room booking, general filing and document management; database entry
  • Provide support to all programs where necessary

 

Compensation:

Commensurate with qualifications

 

Hours of Work:

Temporary part-time (15 hours per week for 16 weeks)

 

Proposed Start Date:

July 5th, 2021

 

 

How to apply:

If you meet the qualifications listed, and wish to work in a collaborative and supportive environment that offers ongoing professional development opportunities, please email your resume with a cover letter to: hr@auntleahs.org. You may also apply on our website at www.auntleahs.org . Short listed candidates will be contacted for interview.  We thank all interested applicants in advance.

 

What We Believe

Our Values

  • 01
    All behaviour has meaning and is the human tool for communication.
  • 02
    Success is fragile and must be tended to and supported with care.
  • 03
    An individual’s artistic/soulful centre must be expressed and appreciated.
  • 04
    Celebration is essential to a successful life.
  • 05
    Community building ensures that we all have a place to go when we need support.
  • 06
    Entrepreneurial spirit builds individuals and organizations.

Why Join Us

  • You’ll tackle unique challenges - Not two days are the same and each participant has their unique story but you have what it gets and will be given the support and resources to do the best. You’ll play a role in creating a future that otherwise wouldn’t exist if it wasn’t for our team's entrepreneurial spirit and creativity.
  • Your professional development matters - Constant learning is essential and we also like to learn together. Once a month, we all get together to participate in meaningful workshops and discussions that enhance our ability to serve our participants and our community in a better way. We also invest in your individual education and training.
  • You will be part of one of the Top 10 Impact Charities in Canada - Aunt Leah's Place has been selected as a top 10 Impact Charity, by Charity Intelligence for three years in a row. We are the only one in B.C. with this designation.
  • You will feel like you are working with family - Our participants and staff frequently comment that Aunt Leah's feels like a family. We embrace individuality, diversity, and care for each other.
  • You’ll become part of a greater mission - The overrepresentation of BIPOC people in the child-welfare system in Canada is a result of years of colonial practices. We are on a mission to change the system and reduce the number of kids who enter the foster care system. Aunt Leah's uses research, data, and stories of lived experiences to understand the challenges before us. We advocate and partner with other root grass organizations to build innovative solutions, raise awareness, and drive much needed systemic changes.
  • We've got great leaders - Our leadership team rolls their sleeves up,  lead by example, openly recognize individual contributions and fully understand that we are humans with unique strengths and challenges. Their combined experience, sense of humour, and development skills, make it really easy to get up and go to work every day.

What We Offer

Besides a great workplace culture, we offer a generous benefits package (Dental and Extended Health Care), RRSP matching program, a generous vacation, and personal time package and employee discounts at our Thrift Store.

Every dollar counts

Your support helps kids in foster care and young mothers
achieve a better future.